News and events from TaxCalc
In practice: TaxCalc Document Manager powered by SmartVault
In our connected world, people now expect to work and interact remotely – even when it comes to sharing important documentation. For firms preparing sets of accounts and filing tax returns, the traditional method of sending and receiving hard copy documentation is becoming less attractive: the process takes longer, costs more and takes up valuable storage space. Clients are also simply too busy and.
Not only that, with an industry focus on data protection,.
And finally, the drive to paperless working and document storage makes both financial and environmental sense.
It’s therefore no surprise that accountancy practices are calling for a smart document management and storage solution that works for their firm, staff and clients. In response, TaxCalc has partnered with leading document management provider SmartVault and introduced TaxCalc Document Manager powered by SmartVault as part of its
The practice owner
Meet Yasmin. Yasmin manages her own firm, with ten longstanding members of staff. She‘s known for some time that she has needed to improve the way in which important documents are exchanged with her clients. Some of Yasmin’s staff still send tax returns to their clients in the post, which she knows is inefficient and costly; others by email, which she knows is not secure enough. When she needs to find a set of accounts or a tax return, there are several possible places to look, and sometimes she doesn’t succeed.
Yasmin decided to evolve her practice by integrating secure document management and storage into her existing suite of TaxCalc practice products. Choosing TaxCalc Document Manager powered by SmartVault, part of TaxCalc’s new practice management toolkit, made absolute sense.
The tech-shy guy
Nigel’s been preparing tax returns for thirty years. He‘s outstanding at his job, and a great asset to Yasmin’s firm. But every time he prepares a tax return, he prints it out and posts it to the client for approval. He’s been reluctant to embrace new technology and change his way of working. Yet, after seeing how easy it is to send a tax return to a client via TaxCalc Document Manager, he‘s immediately converted. Nigel still hits Control-P as he always did, but instead of selecting the printer in his office, he selects SmartVault PDF Printer. The connected desktop automatically places the tax return in the correct client folder for the correct period. The client is then automatically notified by email that the tax return is ready for review.
The compliance expert
Aisha is Yasmin’s go-to for all matters relating to compliance. Although Aisha is extremely confident in, and proud of the firm’s compliance in nearly all areas of the business, she’s been looking out for a way of modernising the way in which key documentation is sent to and received from clients, especially in the light of GDPR. Aisha reads through SmartVault’s Supplemental Terms for Data Processing, incorporated in the Terms of Service, and is confident that the firm can obtain the required level of contractual protection for its use of the service under GDPR. As well as resting easy in the knowledge that TaxCalc Document Managerwill help the firm’s GDPR compliance, Aisha is delighted that all documents will be protected by bank-level security, which means.
The international businessperson